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30 March 2019

Download Useful Prisiding Officer Assistant Android Application

Download Useful Prisiding Officer Assistant Android Application
Handbook for Presiding Officers 
Table of Content

PRELIMINARY        
INTRODUCTION      
BRIEF INTRODUCTION TO EVM AND VVPAT
LEGAL PROVISIONS
BROAD OUTLINES OF DUTIES 

FORMATION OF POLLING PARTY AND TRAININGS
POLLING PARTY 
POLLING TRAININGS 
APPLICATION FOR POSTAL BALLOT PAPER 

COLLECTIONS OF VOTING MACHINE AND POLLING MATERIALS 
POLLING MATERIALS
CHECKING OF EVM AND VVPAT
CHECKING OF POLLING MATERIALS 

PHOTO ELECTORAL ROLLS 
PHOTO ELECTORAL ROLLS 

INTRODUCTION TO EVM AND VVPAT 
INTRODUCTION TO EVM
M2 EVM DISPLAYS
M3 EVM DISPLAYS
INTRODUCTION TO VVPAT 

SET UP OF POLLING STATIONS 
ARRIVAL AT THE POLLING STATION
ABSENCE OF POLLING OFFICER
SET UP OF POLLING STATION FOR SINGLE ELECTION
SET UP OF POLLING STATIONS FOR SIMULTANEOUS ELECTION 
OTHER PRECAUTIONS
DISPLAY OF NOTICE
VOTING PROCEDURE FOR SIMULTANEOUS ELECTIONS
HELP DESK
SECTOR OFFICERS 

SECURITY ARRANGEMENTS AT POLLING STATIONS 
ASSIGNMENTS OF DUTIES TO POLLING OFFICERS 
DUTIES OF POLLING OFFICERS AT SINGLE ELECTION 
First Polling Officer 
Second Polling Officer 
Third Polling Officer 
Fourth Polling Officer (In charge of VSDU if M2 VVPAT is used)

DUTIES OF POLLING OFFICERS AT SIMULTANEOUS ELECTION 
First Polling Officer 
Second Polling Officer 
Third Polling Officer 
Fourth Polling Officer 
Fifth Polling Officer

IMPORTANT DUTIES OF 4TH AND 5TH POLLING OFFICERS 
Presiding Officer’S DUTies IN BRIEF
CLOSING THE POLL
MICRO-OBSERVER      
VOTER ASSISTANCE BOOTH
DIGITAL CAMERA PERSON 

REGULATION OF ENTRY INTO AND SEATING ARRANGEMENTS IN THE POLLING STATION 
PERSONS ENTITLED TO ENTER THE POLLING STATIONS
CPF PERSONNEL
PRODUCTION OF APPOINTMENT LETTERS BY POLLING AGENTS
ATTENDANCE OF POLLING AGENTS
PASSES FOR POLLING AGENTS
SEATING ARRANGEMENT FOR POLLING AGENTS IN THE POLLING STATION
SMOKING PROHIBITED INSIDE POLLING STATION
FACILITIES TO PRESS REPRESENTATIVES , PHOTOGRAPHERS
AND VIDEOGRAPHER AT THE POLLING STATION
FACILITIES FOR OBSERVERS APPOINTED BY THE COMMISSION
ADDITIONAL INFORMATION REPORT ON 16 POINTS TO BE SUBMITTED
TO THE CONSTITUENCY OBSERVER/RETURNING OFFICER
WEARING OF BADGES ETC INSIDE THE POLLING STATION 

SETTING UP OF EVM AND VVPAT BEFORE COMMENCEMENT OF POLL 
PRELIMINARIES BEFORE POLL
PREPARATION ON THE BALLOTING UNIT
INTERLINKING OF BALLOTING UNIT AND VVPAT
PREPARATION OF VVPAT
PREPARATION OF CONTROL UNIT
CHECKING OF CONTROL UNIT 

PREPARATION OF CONTROL UNIT 
CONNECTING BU, CU AND VVPAT
SWITCHING ON CONTROL UNIT
CLOSING THE REAR COMPARTMENT OF CONTROL UNIT 

CONDUCTING MOCK POLL 
DEMONSTRATION OF ‘CLEARING’ OF EVM AND VVPAT
MOCK POLL
MOCK POLL IN CASE OF REPLACEMENT OF EVM
MOCK POLL IN CASE OF REPLACEMENT OF VVPAT
RECORDING POLL START AND POLL END DATE AND TIME 

FIXING OF GREEN PAPER SEAL IN THE CONTROL UNIT 
FIXING GREEN PAPER SEAL
SIGNATURE OF PRESIDING OFFICER AND POLLING OFFICER ON PAPER SEAL
ACCOUNT OF PAPER SEALS 

CLOSING AND SEALING OF CU AND VVPAT 
SPECIAL ADDRESS TAG
CLOSING AND SEALING OF OUTER COVER OF RESULT SECTION
OF CONTROL UNIT
STRIP SEAL
METHOD OF SEALING EVM WITH STRIP SEAL
PRECAUTION WHILE SEALING WITH STRIP SEAL
SEALING OF DROP BOX OF VVPAT WITH THREAD USING ADDRESS
TAG BEFORE ACTUAL POLL
EVM AND VVPAT READY FOR ACTUAL POLL 

COMMENCEMENT OF THE POLL 
COMMENCEMENT OF THE POLL
WARNING ABOUT SECRECY OF VOTING
PRECAUTION FOR INDELIBLE INK
MARKED COPY OF THE ELECTORAL ROLL
REGULATION OF ENTRY OF VOTERS TO POLLING STATION
PERSONS TO BE ADMITTED INSIDE THE POLLING STATION 

SAFEGUARDS FOR FREE AND FAIR ELECTION 
DECLARATIONS BY PRESIDING OFFICER AS SAFEGUARDS FOR ENSURING FREE AND FAIR ELECTION
PROCEDURE TO BE FOLLOWED AT THE TIME OF USE OF NEW VOTING MACHINE 

ENFORCEMENT OF ELECTION LAW IN AND AROUND POLLING STATION 
IMPARTIALITY AND MAINTENANCE OF DECORUM
BAN ON CANVASSING
CANDIDATE’S ELECTION BOOTH
DISORDERLY CONDUCT IN OR NEAR THE POLLING STATION
REMOVAL OF TROUBLE MAKERS
ILLEGAL HIRING OF VEHICLES FOR THE CONVEYANCE OF VOTERS
REMOVAL OF VOTING MACHINE FROM POLLING STATION TO BE AN OFFENCE
BREACH OF OFFICIAL DUTY BY ELECTION OFFICERS
PROHIBITION OF GOING ARMED TO OR NEAR A POLLING STATION
PROHIBITION OF USE OF CELLULAR PHONES, CORDLESS PHONES,
WIRELESS SETS ETC 

VERIFICATION OF ELECTOR’S IDENTITY AND PROCEDURE IN CASE OF CHALLENGE 
VERIFICATION OF ELECTOR’S IDENTITY
LIST OF DEAD, ABSENT AND ALLEGED BOGUS  VOTERS
CHALLENGED VOTES
CHALLENGING A VOTER’S IDENTITY
CHALLENGE FEE
SUMMARY INQUIRY
RETURN OR FORFEITURE OF CHALLENGE FEE
CLERICAL AND PRINTING ERRORS IN THE ROLL TO BE OVERLOOKED
FACT OF ENROLMENT OF A VOTER NOT TO BE QUESTIONED
DECLARATION OF ELECTOR ABOUT HIS AGE 

APPLICATION OF INDELIBLE INK AND OBTAINING SIGNATURE/ THUMB IMPRESSION OF ELECTOR BEFORE PERMITTING HIM TO RECORD HIS VOTE 
INSPECTION OF VOTER’S LEFT FOREFINGER AND APPLICATION OF INDELIBLE INK
APPLICATION OF INDELIBLE INK AT FRESH POLL (RE-POLL)/COUNTERMANDED POLL
APPLICATION OF INDELIBLE INK WHEN ELECTOR HAS NO LEFT FOREFINGER
RECORD OF ELECTORAL ROLL NUMBER OF ELECTOR IN REGISTER OF VOTERS
DEFINITION OF SIGNATURE OF ELECTOR
THUMB IMPRESSION OF ELECTOR
SIGNATURE/THUMB IMPRESSION ON THE ‘REGISTER OF VOTERS’
BY BLIND OR INFIRM OR LEPER ELECTORS
ISSUE OF VOTER’S SLIP TO ELECTOR 

RECORDING OF VOTES AND VOTING PROCEDURE 
RECORDING OF VOTE
PERMITTING ELECTOR TO RECORD VOTE
VOTING PROCEDURE
TALLYING OF NUMBER OF VOTES POLLED PERIODICALLY
PRESIDING OFFICER’S RIGHT TO ENTER THE VOTING COMPARTMENT
DURING POLL 

MAINTENANCE OF SECRECY OF VOTING BY ELECTORS 
VOTING PROCEDURE TO BE STRICTLY OBSERVED 
REFUSAL TO OBSERVE VOTING PROCEDURE 
VOTING BY BLIND AND INFIRM VOTERS 
ELECTORS DECIDING NOT TO VOTE 
VOTING BY PUBLIC SERVANTS ON ELECTION DUTY 
VOTING BY PROXY 
TENDERED VOTES 
TENDERED VOTE
DESIGN OF TENDERED BALLOT PAPER
ACCOUNT OF TENDERED BALLOT PAPERS
RECORD OF VOTERS TO WHOM TENDERED BALLOT PAPERS ISSUED 

ADJOURNMENT/STOPPAGE OF POLL DUE TO RIOT, BOOTH CAPTURING, ETC 
ADJOURNMENT OF POLL DUE TO RIOT ETC
COMPLETION OF ADJOURNED POLL
STOPPAGE OF POLL FOR FAILURE OF EVM, BOOTH CAPTURING ETC
CLOSING OF VOTING MACHINE IN CASE OF BOOTH CAPTURING 

CLOSE OF POLL 
VOTING BY PERSONS PRESENT AT THE POLLING STATION AT THE CLOSING HOUR
CLOSING OF POLL 

ACCOUNT OF VOTES RECORDED 
PREPARATION OF ACCOUNT OF VOTES RECORDED
SUPPLY OF ATTESTED COPIES OF ACCOUNT OF VOTES RECORDED
TO POLLING AGENTS
DECLARATION TO BE MADE AT THE CLOSE OF THE POLL

SEALING OF THE EVM AND VVPAT AFTER CLOSE OF POLL 
SEALING OF EVM AND VVPAT
SEALING OF ELECTION PAPERS
SEALING OF ELECTION PAPERS IN PACKETS
PACKING OF STATUTORY, NON-STATUTORY COVERS AND ELECTION MATERIALS
SEALING OF COVERS 

PREPARATION OF THE DIARY AND DELIVERY OF VOTING MACHINES AND ELECTION PAPERS AT THE COLLECTION CENTRES 
PREPARATION OF THE DIARY
TRANSMISSION OF EVM, VVPAT AND ELECTION PAPERS TO THE RETURNING OFFICER      
Useful and handy tool for presiding officers on election duty
This application will be very useful for presiding officers on election duty.

Features:
Voting percent calculator
2 hourly voting figures
Guidance videos
Voter's list search and download
Important updates

PRESIDING OFFICER JOB DESCRIPTION
The polling station team
Polling Stations are open from 7.00 a.m. until 10.00 p.m. On Election Day staff are required to arrive at the Polling Station at 6.15 a.m. to set up the equipment. Staff are not permitted to leave the premises during Polling Hours in order to maintain the secrecy of the vote.
The role of the polling station staff is to ensure that voters are able to cast their vote in secret, free from influence and in a calm atmosphere.

The Presiding Officer
Presiding Officers are responsible for the conduct of the ballot in the polling stations and
they must have a good knowledge of the voting procedures.
Prisiding Officer Application Download
Election Application download
Prisiding Officer Assistant Application

The Role:
• Comply with any instructions from the Returning Officer
• To take charge of a polling station.
• To ensure that all electors are treated impartially and with respect.
• To maintain the secrecy of the ballot
• To supervise the Poll Clerk(s) at the polling station.

Duties:
Before Election Day:
• Where applicable, attend training sessions and briefings provided by the Electoral
Services office
• Liaise with contact person for designated polling station before Election Day to
confirm arrangements for key collection/opening and closing the building.

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